Articles on: Settings

How do I set pipeline permissions?


How to Set Pipeline Access and Permissions


The pipeline in DealRoom gives you a high-level view of deals and prospects. Admins can control which deals are visible based on the user's permission set.


To grant pipeline access or modify permissions, follow these steps:

  1. Click Settings in the left-hand menu.
  2. In the top menu, select Pipeline Access.
  3. You'll see a list of users with access and the groups they’re part of.


Note: Only Pipeline Administrators will be able to see these options.



  1. Click the + icon to create a new group.
  2. A dialog box will appear. Enter the group name and configure the settings for precise permission control.


Tip: Super Admin access will give them access to both the pipeline and all the rooms on the platform. As a Super Admin, you have the option to add yourself to any room.



  • Deals matching the following criteria: This grants access to view deals based on tailored criteria (e.g., status, country, deal type), however an admin still has to personally invite you into the room. Criteria is based off of the pipeline Phases and Deal Custom fields. Customize criteria in the Settings tab under Custom Fields and Phases. || Please note: Only SELECT type custom fields can be used as a criteria. Example: If you have a team member based in Europe, you can give them access to view geo-specific deals in Europe.


Adding Members to Groups on the Pipeline


  1. Navigate to the Settings tab from the left menu.
  2. Select the Pipeline Access tab from the top.
  3. In the top right, click the blue Invite member button.



  1. A pop-up window will appear. Enter the user's email and select which permission group you'd like them to be a part of.
  2. Specify whether you want to give them BI Editor or BI Viewer access, or disable this entirely.
  • Bi Editor: This will allow the user to create and edit BI reports in the Reports tab.
  • Bi Viewer: This will allow the user to view BI Reports in the Reports tab.
  1. Click Create.


Note: Your subscription dictates the number of BI Editors and BI Viewers. To adjust this allocation, contact our support team at support@dealroom.net.


Changing a User's BI Reports Access


To change a user's access to BI reports, follow these steps:

  1. Navigate to Settings > Pipeline Access.
  2. In the row corresponding to the user's name, click on their current access level under the BI Reports Access column.



  1. In the pop-up screen, select the desired level of access for the user.
  2. Click Save to apply the changes.



Moving or Removing Members From the Pipeline


  1. Click on the member's name to open a pop-up window.
  2. From the permission set drop-down menu, select a new group for them.
  3. To remove a member, simply click the Remove from Pipeline button.



Ready to implement granular access control for your DealRoom pipeline? This guide details how to set and manage pipeline permissions, ensuring visibility aligns with your team's structure and deal criteria. If you have any questions about configuring access, managing groups, or need further assistance in optimizing your pipeline's security and efficiency, please don't hesitate to reach out to your Customer Success Manager or our support team via in-platform chat or at support@dealroom.net.



Relevant Articles:

How do I grant someone admin access?
How do I set permissions?

Updated on: 27/06/2025

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