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What is the difference between a BI Editor and BI Viewer?

Differences between a BI Editor and BI Viewer in DealRoom

DealRoom's BI reporting tool allows you to track critical deal information and create scheduled reports for important stakeholders. Thanks to our partnership with Google Looker, there are two types of licenses available for users: BI Editor and BI Viewer.

Prerequisite: To view or edit BI reports, a user must have admin access to the pipeline. For those who need to view specific reports without pipeline access (e.g., external stakeholders), we recommend using the schedule reports feature to send reports via email.

BI Editor

A BI Editor can create, edit, and send BI reports within the Reports tab. This role is ideal for users who need to actively manage and disseminate data insights.

BI Viewer

A BI Viewer can view BI reports within the Reports tab. This role is suitable for users who need access to insights and data without the ability to modify or create reports.

Tip: These roles are completely interchangeable. You can switch a user from a viewer to an editor or vice versa at any time.

Note: Your subscription specifies the number of BI Editors and BI Viewers you are allowed at a certain time. As long as you stay within your limit, you can make as many role changes as needed without affecting your subscription or incurring additional charges.

Changing a User's BI Access

Navigate to the Settings tab from the left-hand menu.
Click the Pipeline Access tab at the top.
Under the BI Reports Access column, click on a users role to change it.

Understanding BI access and optimizing roles in DealRoom? This guide clarifies the differences between BI Editor and BI Viewer roles and how to manage them. If you have any questions about assigning roles, ensuring proper access, or need further assistance with your BI reporting setup, please don't hesitate to reach out to our support team via the in-platform chat or at support@dealroom.net. We're here to help!

Relevant Articles:

BI Reporting Overview

How to create a simple BI report?

Updated on: 27/06/2025

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