General
How do I delete, close, or reopen a room?
How to Delete, Close, or Reopen a Room In this article: Deleting or Closing a Room Reopening a Room Restoring a Deleted Room Permanently Deleting a Room Please note that only users with Administrator roles can perform room deletion, closure, and reopening. Deleting or Closing a Room Navigate to the Settings option in the top menu. Choose the GeneraPopularHow do I track if a user downloaded or viewed a document?
Tracking Activities with the Reports Feature The Reports feature in DealRoom allows users with the appropriate permissions to track various activities such as views, downloads, and edits within a room. This feature provides valuable insights and helps you monitor the progress and engagement of team members. Here's a step-by-step guiPopularHow can I check how much data I’m using?
How to Check Your Data Usage In order to check how much data you're using in a single room: Go to Settings tab. Once inside the Settings tab, look for General. Scroll down the General page until you see Get Data Usage. The total will pop up.Some readersHow do I download entire rooms from DealRoom?
How to Download Entire Rooms from DealRoom Downloading entire rooms from DealRoom is a straightforward process that allows you to securely store and access your data offline. In this article, we will guide you through the steps to download all the files and information related to a room effectively. Step 1: Bulk Download Files from the Data Room To download all the files within a Data Room, follow these steps: Navigate to the Data Room tab. Click on the Download All buttonFew readersHow do I use the Timeline?
How to Use the Timeline The Timeline view in DealRoom is based off the model of a Gantt chart and provides a visual representation of your project timeline, helping you manage tasks and dependencies more effectively. From the room, to access the timeline view: From the room, navigate to the Requests tab at the top of the screen. Next to the word "Overview" in the top left corner, select Timeline. You will now see a timeline view of your requests, dependencies, dates and soFew readersHow does the Q&A function work?
Using Requests for Q&A in DealRoom The Requests feature in DealRoom provides a convenient way to engage in Q&A discussions within your project or deal. This feature allows you to ask questions, seek clarifications, and receive responses from team members and stakeholders. Here's a step-by-step guide on how to use Requests effectively for Q&A purposes: Submitting a New Question Access your DealRoom project and navigate to the Requests tab. Click on the blue *New requestFew readersWhat are the types of notifications?
Types of Notifications DealRoom provides various types of notifications to keep you informed about important activities and updates within the platform. Notifications for Assignees, Reviewers, and Followers As anFew readers
Data Room
How do I upload documents? Can I upload them to a request right away?
How to Upload Documents There are two ways to upload documents to DealRoom. You can upload directly to a Request and choose the folder it will be placed in in the Data Room tab, or you can upload directly to the Data Room tab and link to a request at a later time. Uploading to a Request Click on an existing request. Inside the request, look for the Upload text.PopularHow do I bulk download the Data Room?
How to Bulk Download Files in the Data Room Choose the Room you want to download from and navigate to the Data Room tab at the top. Select the Home folder icon from the left menu to show all folders and files in the room. Click the Download All button at the top. Additional options for your download will appear in the pop-up window. We suggest keeping tPopularCan I export a sitemap?
How to Export a Sitemap A site map is a visual representation of your room's structure. It includes the names of pages and their descriptions, as well as other relevant information about the room. You can use it to make sure all your content is organized in a logical way. To export a sitemap: Go to the Data Room of your selected Room. Look for Export Index. CSome readersHow do I renumber or reorder files in the Data Room?
In this article, we'll cover: How to renumber or reorder files in the Data Room How to reset the list without alphabetical letters Changing the Order of Files in Your Data Room Navigate to the Data Room tab from the top menu. Look for the Edit Index icon on the top right. (https://storage.crisp.chat/users/helpdesk/website/27f699bfcd0cb800/screenshot-2023-05-12-at-Some readersWhat is the difference between static and dynamic watermarking?
Using Static and Dynamic Watermarks Enhancing security and confidentiality is paramount in FirmRoom, and to achieve that, we offer the capability to apply watermarks to documents within the platform. FirmRoom provides two types of watermarks for your documents: Static Watermarks Dynamic Watermarks Static Watermarks With static watermarking, custom text, such as "CONFIDENTIAL", can be placFew readers
Requests
How do I set due dates and assign users to requests?
This article will cover: How to Set Due Dates for Requests How to Set Due Dates for Multiple Requests How to Assign Users to Requests Set Due-Dates for Requests Select the specific request for which you want to set a due date. In the right menu, you can select a start date and due date by clicking the plus (+) icon to the right. A calendar will pop up. Select the dPopularHow do I export requests?
Exporting Requests One can export requests by index, so this means the privileged user can choose which group of requests they can export. It's simple! To do this: Select which section(s) of requests from the left menu you'd like to export. Click on the three small dots in the upper right corner. A dropdown will then be displayed with two options for exporting: to a PDF or to an Excel file. (https://storage.crisp.chat/users/helpdesk/website/27f699bfcd0cb800/screenshot-2023-05-12-PopularHow do I attach documents to a request? Where are documents stored?
How to Attach Documents to a Request There are two ways to attach documents to a request: Attaching within a request Attaching within the data room Attaching documents within a request If the document already exists inside your DealRoom: Inside your Room, click on a request. Look for Documents on the left side of the pop up. (https://storage.crisp.chat/users/helpdSome readersHow do I import a request list?
How to Import a Request List There are two ways to import a request list: Importing a Request List Importing a Request List with Folder Structure Importing request lists can be a convenient way to add multiple requests to a room efficiently. This article explains two methods for importing request lists, depending on your specific needs.Some readersHow do I use dependencies? Are there notifications when a dependent task is complete?
How to Create Dependencies Dependencies allow you to establish relationships between tasks, ensuring that certain tasks cannot be marked as resolved until their dependent tasks are completed. Here's a step-by-step guide on how to create dependencies: Open the task to which you want to add a dependent task. Next to the Dependencies section, click on the plus sign, as shown below. You can then search for the dependent task or choose it from the available lists/categories. (hFew readersHow do I change or reset the ID number on a request?
How to change the ID number on a request ID numbers are linked to unique URLs for each request in the room. We recommend using the ID numbers created initially with each request to avoid confusion for other users and be able to reference one ID number. If you would like to change the ID number of a request, you must have admin privileges for the room. Follow these steps to accomplish this: Navigate to the Settings tab at the top right. Select General from the left menu. ScrFew readersWhat is the difference between assignee, reviewer, and follower?
Understanding Assignees, Reviewers, and Followers Assignees Assignees are individuals or groups responsible for completing a specific task. Tasks you are assigned will be shown as work you need to complete until the status of the task is marked as resolved. You have the flexibility to assign multiple people or groups to work on the same task simultaneously.Few readersHow do I send reminders to assignees and reviewers?
To ensure timely progress on requests, DealRoom offers a quick and simple way to send reminders to assignees and reviewers. There are 2 ways to send reminders: Send Reminders Within the Request Send Bulk Reminders for Requests Send Reminders Within the Request Open the request you want to send a reminder for. Locate the assignee's or reviewer's name on the right-hand side. Click on the RemindFew readersHow does commenting work?
Effective communication and streamlined collaboration are the keys to success when managing requests in DealRoom. In this article, we will explore a range of valuable features that enhance the way you interact and engage with comments, ensuring a seamless and efficient workflow. In this article, we'll cover: How to make a comment on a request How to control the visibility of your comment (3-controlling-comment-visibility-on-requests-in-deaFew readersHow do I use dynamic start and due dates?
How to Use Dynamic Start and Due Dates Planning for integration is crucial, but it becomes challenging when the closing/signing date is uncertain. That's where our solution comes in: Dynamic Start and Due Dates. Save Time and Effort with Dynamic Dates Dynamic dates eliminate the need for manual calculations and adjustments, saving you hours of laborious work. With just a single click, you can automate the entire process and ensure your timelines are always up to date.Few readersNew Improved Requests UI
Overview of the New Improved Requests User Interface The Requests tab interface has been crafted for superior information visibility and quicker diligence and integration management. Now you'll have access to: Inline data editing Click on fields directly to seamlessly edit information just like you would in an Excel spreadsheet. Quick filters Quickly sift through dataFew readers